How much to charge?
What is your day rate? A rate that makes your time worth while.
Is it $50 per day? $200? Then ask the other crew the same question.
Let's say you charge $300/day for 12hr day – that's $21/hr. Pay the
rest of the crew $200/day – that's $14/hr. If you aren't shooting
12 hour days you could simply use that as your hourly fee. You should
add a kit rental (the gear you all are bringing) and a small per diem
for food. So you're looking at a fee of $1,200 to $1,300 per day. A
VERY low rate for a reality show. Round up to $1,500 per day.
The other way to decide on the rates is to ask the producer what his
budget if for each episode. Then you divide that between the crew
and the days it takes to shoot.
Do i start charging now, or wait till season two? and is my set price reasonable?
I'd say $1,500 per episode is reasonable if it take your crew one day
to shoot an episode. How many days are you shooting for each episode?
And start charging now.
What about post? Are you doing that? Does the $1,500 per episode rate
include post and deliverables to the TV station?
I know you're worried that if you charge more than he can afford he'll find
someone else to drive four hours with a crew of four for $200. So you need
to balance carefully. Show him some numbers and then ask him what he
can afford.